Acceptable Use Policy

Anyone who installs the desktop application, signs in to the portal, or otherwise interacts with Meeting Copilot (the “Service”).

The Service is built for, and welcomed in, contexts like:

• Self-study and concept learning — exploring technical material, reviewing code samples, understanding architecture diagrams, breaking down research papers, learning a new domain.
• Practice and rehearsal — mock interviews you run yourself or with a coach, solo practice rounds, drilling answer formats before an actual interview, studying for a certification on your own time.
• Professional reference — quick lookups during your own work, code review support on your own projects, drafting communication in meetings where AI assistance is openly disclosed or permitted.
• Note capture — transcribing meetings you have a right to record, generating summaries for your own knowledge base, preparing follow-up materials.
• Accessibility support — augmenting cognitive workflow, supporting neurodivergent thinking patterns, real-time rephrasing for clarity.

You may not use the Service in any way that violates law or contract. Specifically, you agree not to use it for:

• Academic dishonesty — including but not limited to: real-time use during examinations or assessments where outside help is not permitted by the instructor or institution; circumventing exam-proctoring software in violation of its terms; submitting AI-generated content as your own original work where prohibited.
• Violations of third-party terms of service — including using the Service in a meeting, exam, interview, or platform where its use is expressly disallowed by the host, employer, school, or platform operator.
• Unauthorised recording or capture — recording calls, meetings, or screen content without the consent required by the laws of every applicable jurisdiction (some are all-party-consent; some are one-party).
• Fraud or deception — misrepresenting AI output as a human's spontaneous reasoning where the audience has a reasonable expectation of independence (e.g. regulated assessments, expert testimony, licensed professional examinations).
• Generating illegal or harmful content — material that infringes intellectual property, doxxes a person, plans violence, sexualises minors, or otherwise violates law.
• Reverse-engineering or scraping — extracting model weights, mass-cloning user data, or building competing products on top of the Service without an explicit licence.

You alone are responsible for using Meeting Copilot in accordance with the rules of your school, employer, certification body, exam proctor, contract, and applicable law. The Service does not enforce these rules for you. Where they conflict with this policy, the stricter rule controls — Meeting Copilot is not a defence against an institution's integrity finding.

If you are unsure whether a given use is permitted, the safer move is to disclose your tools to the host, ask, or not use the Service in that setting.

The Service captures system audio for transcription and answer generation. You are responsible for ensuring that the laws of every jurisdiction involved in a call (yours and every participant's) permit your use of the Service. In all-party-consent jurisdictions, that means affirmatively obtaining consent from every participant before you join. In one-party-consent jurisdictions, your consent alone is sufficient.

Audio is processed in real time and is not retained on our servers as recordings. See the Privacy Policy for details on what we store and for how long.

Violations of this policy may result in suspension or termination of your account, refund denial for the billing period in which the violation occurred, and reporting to the relevant authority where required by law. We reserve the right to act on credible reports from third parties (institutions, employers, platform operators) and to cooperate with lawful investigations.

We may update this policy from time to time. When we do, we will revise the effective date at the top. Material changes will be communicated to active subscribers by email. Continued use of the Service after a change constitutes acceptance of the updated policy.

Questions about this policy or reports of misuse: abuse@t20media.com.